Getting Started

How to track team productivity

The bigger your company is, the harder it gets to keep track of everything. With Clockify, you can track where each team and person spend their time, analyze data, and come up with improvements.

With Clockify, you can assign a time estimate to any project and track its progress on the Projects page, or the project status. For example, you might notice that some internal project took 100 hours, which is way more than you estimated. Once you know that, you can ask the team why that is, reevaluate priorities, and come up with a better plan. You might decide to put more people on a project or cut some activities so you finish on time and within budget.

Workflow #

Here’s how you can track and manage your team’s productivity in Clockify.

  1. Set up workspace, tags, groups, and projects, and then invite team members so they can start tracking time.
  2. As your team works, check the Team Dashboard to see who tracked the most time and which projects are the most active.
  3. Run a Summary report at the end of each month, quarter, and year to analyze where you spend time. You can analyze internal processes, see what type of work takes most of the time, and think about what you can do to optimize company productivity.
  4. Run a Detailed report and filter entries that are missing a project or a tag so you can directly edit them to make reports more accurate.
  5. Go to the Weekly report at the end of each week and group time entries by user to see if everyone filled their 40 hours/week quota.
  6. Save a report with filters you frequently run by using the share report option, so you don’t have to set filters each time you need a specific report.
  7. Export a report in CSV and import the CSV into a spreadsheet so you can apply conditional formatting to better analyze data.
  8. You can share a report with your payroll staff so they don’t have to chase each person for data – they can just visit the link, see who tracked how much time, and cut the paycheck.
  9. Define billable rates in Teams section so Clockify can calculate how much each employee costs you (based on the billable rate you defined). Once you see how much each person costs, you can compare the cost to how much value you get and see if you can use their skills better on a different project.
  10. Once a project is about to end, you can evaluate how much time you’ve spent in project status, multiply the time by each employee cost, and compare the number to how much profit you actually made (if Budget and estimates is enabled).